Now let's look at how to
edit a business flow. Once you have logged
in to Power Automate, select Flows in the left pane. Now, in the list of processes, select the Business process
flow that you created, and then select the Edit button. Keep the following
points in mind when you edit the stages of a
business process flow. Business process flows
can have up to 30 stages. You can add or change the following
properties of a stage. You can change the stage name
after you create the stage. You can change the table for any stage except the first one. A category lets you group
stages by the type of action, it's useful for
reports that will group rows by the
stage that they're in. The options for the
stage category come from stage category
global choice. You can add more options to this global choice and change the labels of existing options. You can also delete options, but it is better that you
keep the existing options. Note that if you
delete an option, you won't be able to
add it back later. If you don't want an
option to be used, change the label to do not use. You enter a relationship
when the preceding stage in the process is based on a different table than
the current stage. For the current stage, you can select relationships
and then specify the relationship that
should be used when the flow moves between
the two stages. It is important to specify relationships because they provide the following benefits. Attribute maps are often
defined for relationships. These attribute
maps automatically carry over data between rows. Therefore, they help minimize the amount of data
entry that's required. When you select Next Stage on
the process bar for a row, any rows that use the relationship are listed
in the process flow. Therefore, the reuse of rows in the process is
the best option. You can also use workflows to automate the creation of rows. The users in your organization
then just have to select the workflow
instead of creating a row. Now the process is streamlined. Let's look at the final
property that you can use to add or make
changes to your flow. If you have more than one business process
flow for a table, you must specify which process is automatically
assigned to new rows. On the action bar, select order process flow. The system will make use of the first business process
flow, not the user. It is important that you specify which process is automatically
assigned to new rows. You can assign a specific
security role and privileges to a user who has access to a business
process flow. This will determine what type of access they have to
this business flow. By default, only the system
administrator and system customizer security roles can view a new business
process flow. You can now apply
these points to your own business
process flow and continue to refine
your flow. Well done.